How Anatolia Textiles turned two week purchase approvals into one day

Company Overview

Anatolia Textiles spends around 6 million euros a year with external suppliers. Purchase requests arrived as emails, spreadsheets or verbal requests, and approval thresholds were enforced by memory.

Challenge

• Requests arrived in three different formats, and procurement rekeyed all of them
• Approval thresholds were applied inconsistently, and occasionally after the order was placed
• A typical request took eight to fourteen days to approve, so departments started going around the process
• There was no view of committed spend until invoices arrived weeks later

Solution

• One request form replaced three formats, with the approval path derived from category and amount
• Brightpath Flow enforces thresholds at submission, so an out of policy request cannot progress
• Approvers act from their phone, which removed most of the waiting
• Committed spend updates as requests are approved, giving finance a live view

Results

• Median approval time fell from eleven days to under one
• Out of policy purchases dropped from around 20 a quarter to two
• Procurement recovered roughly 12 hours a week previously spent rekeying requests
• Finance gained a live committed spend figure, which improved cash forecasting materially

Customer Testimonial

"People were not going around procurement because they are difficult. They were going around it because it was slow. Make the compliant path the fast path and the problem solves itself. That is really all Brightpath Software did for us, and it was enough."

Yusuf Demir, Head of IT, Anatolia Textiles

Key Benefits

• One request form for every purchase category
• Approval thresholds enforced automatically at submission
• Mobile approvals that remove the waiting
• Live committed spend for finance

Brightpath Software made the compliant purchasing path the quickest one at Anatolia Textiles, cutting approvals from eleven days to under one.